Archive

This tab appears in the Mailbox Properties dialog and is used to configure what happens to messages after they reach a specified age. Mailtraq has two options for Archiving depending on the Database Mailtraq has been set to use: Firebird or AFX. The way messages are handled varies depending on the selection.

AFX

Current Mailtraq Systems
AFX has been the default option since March 2007, and is the recommended choice for nearly all users. It replaced a central store of messages with individual archives for each mailbox. When you are using AFX messages are moved from the mailbox to the matching archive in the database.

Configuration
For more details read: Archiving with AFX
and read about Accessing archived messages.

Also read: KB09103001 Working with Archives

Firebird

Older Mailtraq Systems: The System Archive is a central store of messages that have been archived from mailslots.  If you enable archiving in this mailslot then your mail will be sent to there.  If you are using the Firebird Database Engine then the contents of the archive are available using the search functions and messages can be recovered from within the console.  Otherwise, you can access the file itself and search the contents with a large-file text editor or import using the Message Import Wizard.

Configuration
For more details read: Archiving with Firebird

Archiving Options

Archiving can be processor intensive, particularly if you impose expiry to archive on a mailbox with a large volume of mail. Mailtraq provides Database Maintenance controls to allow you to manage this process.

Do Not Archive this Mailbox

If this option is selected then messages will not be automatically removed from this mailslot

Use Default archive settings

If this option is selected then the archive settings will be taken from the default settings set in Options | System Archive...

Archive using settings below

If this option is selected then messages will be archived according to the settings defined on this tab.

Archive messages after...

This determines how old the messages must be before they are archived.  The age is defined by how long the message has been in the database, not necessarily how long it has been in this mailslot.  When messages are drag-posted between mailslots the age is reset (as the resulting message is essentially a new message that was forwarded).

Messages that have been recovered from the system archive are marked as no-archive (view Message Properties to see if this is the case for a message) and will never expire.

Notify Message Sender when Archiving

If this option is checked then a notice will be sent to the return-path of the message sender when the archiving or deletion takes place.  This would not normally be enabled and it is not Internet policy to send out such notices, but in specific cases where a mailslot is used as a queue for automatic notices.

Note
Automated responses to mail messages can be regarded as a security risk in certain circumstances.

Forward when Archiving to...

Check this option to have the message sent to a specified e-mail address when the archiving takes place.  This address can be a regular Internet address or the name of a local mailslot. A copy is also Archived unless the following control is also enabled.

Delete Messages instead of Archiving them

If this option is checked then messages will be deleted rather than being archived and will not appear in the system archive. 

When does archiving take place? 

Archiving will take place during a maintenance period
set at Options | Server | Database 

If you opt to Postpone then it is important to make sure that you do not restrict the Maintenance period to shorter than the amount of time required to perform the archiving and other maintenance activity.

If the "Archive after" is less than 4 hours, archiving takes place every four times per period
(e.g. 4 hours = hourly, 2 hours = every 30 minutes).

If the "Archive after" is less than one week, archiving takes place once per day.

Otherwise it takes place once per week.