What is a User ?
A "User" represents one person or device licensed to use the services provided by Mailtraq within an organization. They are represented in the Mailtraq Console as a User entry in the left-pane tree and in the User Manager (below).
Each User has one Primary mailbox. Mailboxes appear in the Console as 
to indicate a Primary mailbox. Each Primary mailbox can have mail collected from it by an email client, and counts as a User mailbox for licensing purposes. There must be one User and Primary mailbox created for each person or device collecting mail.
Mailboxes can be logically grouped in the tree-view of the Console, by creating Mail Groups (see how) and simply dragging the mailboxes into position. Mail Groups allow accounting and maintenance functions, and also simplify mailing list management for local users.
Managing Users
The User Manager dialog, which can be accessed by selecting Users... from the Options Menu in the console or by clicking on the button on the console toolbar, enables the properties and permissions of licensed Mailtraq users to be configured.
User Properties
The list box in this dialog displays the Username and Description entered in the User Properties dialog for each configured user.
Users can be added to the list box in this dialog in four ways.
1. Add: Simply, click the Add button, and follow the wizard.
2. Copy: If the properties of an existing Username closely match the required properties of the new user, first select that user then click on Copy to display the User Properties dialog in which appropriate adjustments can be made to the new user. Alternatively, click on Add.
To delete an existing user:-
Select the user in the list box and click on [Remove].
To edit the properties of an existing user:-
Select the user in the list box and click on [Properties] to display the User Properties dialog.
Guests
To configure the properties applied to all guest users, click on Guests to display the User Properties dialog.
The guest user properties define the access permissions to services and facilities when no user logon has taken place. For example, the Guest Web Proxy permission must be enabled to allow any PC on a network to use the web proxy facilities without logging on. Likewise, guest access must be enabled to be able to use anonymous login with either the FTP Service or the FTP Proxy. For security, the default settings for all properties for Guests are disabled.
3. NT Users (Automatic User Account Creation):
See Mailtraq.com > Features > User Management > Active Directory
4. Import (Mailboxes/Users): Users and their associated mailslots can also be created simultaneously from an import file.
This facility, accessed by selecting Import Mailboxes and Users from the Tools Menu, enables a predefined list of Users and their associated Mailboxes to be created in the Console. The facility prompts for an input file, the format for which is a standard comma separated value (CSV) text file containing the fields "username","description","password", one line per record. For example:-
"john","John Doe","abcd"
"fred","Fred Bloggs","efgh"
where "john" is the user and mailslot name, "John Doe" is the mailslot description and "abcd" is the password for both the user and the mailslot. The column order is not significant as long as the field order is consistent on each line of the input CSV file.
The contents of the selected input file are displayed in the Import Mailboxes/Users dialog with (Not Assigned) headings. Click on the column headers to assign the correct field name from the drop list to each field.
Mailbox Template
Select an existing mailslot from the drop listing to be used as a template when creating the new mailboxes. The <default> selection creates an unconfigured standard mailbox.
Create Matching Users
Select this option to create users associated with the mailboxes. Select an existing user from the drop listing to be used as a template when creating the new users. The default is a blank entry which creates an unconfigured user.
Configuration Tip
Pay attention to the User Template and Mailbox Template that you select.
The characteristics of these templates determine the behavior of the automatically created accounts.
